What account and contact information should be collected for emergency situations, and how is it used by the Sub Deb Club?

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Having immediate access to emergency contact information and relevant medical details is essential for safety during events. This allows staff to quickly reach a guardian or trusted adult if something happens and to share important medical information with responders or medical staff if needed. The best practice is to collect emergency contact names and phone numbers, plus medical information where allowed, and store it securely so it’s accessible to designated staff only.

This approach ensures a fast, appropriate response during emergencies while protecting privacy. Collecting only email addresses misses the crucial people to contact in a crisis. Not collecting any personal data leaves staff unable to reach a guardian or understand medical needs. Sharing medical information with third parties should only happen when there’s consent and a legitimate need; it’s not a blanket requirement and must be handled securely.